Solution

Everything between the decision and the deadline.

BiddingBase collects public tenders, meeting minutes and official decisions ensuring you see opportunities relevant to you as soon as they are published. When you start drafting we automate the first version grounded on your data.

FEATURES

What is available, and on the roadmap

Find Tenders

Based on your company's profile, ensuring the tenders fit your services and what you sell, collected into one place.

Illustration of a tender search showing a filtered list of matching notices, one notice opened in a detail view and linked to a new-notice alert.
  • Tender recommendations matched to your company profile, with an overview of the tenders' contents.
  • Option to use free-text and keyword search, with filters by buyer, region, value, deadline and category codes.
  • Alerts when a newly published notice matches what you sell.
  • Coverage across the Nordics, UK, EU and more to be added.

Market Signals

See what public buyers are planning before a tender is published. Analytics connects the public record with past buying activity so you can identify buyers and renewal dates worth following.

Illustration of a dashboard listing matched tenders with fit scores, alongside a new-notice alert.
  • Meeting minutes, official decisions, budgets and planned investments that signal upcoming procurement.
  • Buyer profiles showing what they buy, how they score bids and who has won before.
  • Award notices and participating suppliers, with the date on each record.
  • Buyers’ active contracts and framework agreements, with expiry dates. Ensuring you stay on top of upcoming renewals.

Tender Drafting

Roadmap

Turn past tenders and your material into structured grounded responses. Whether the customer is a public buyer or a private business, your team edits, approves and submits the final answer.

Illustration of a response taking shape: a checklist of six tender questions with three answered, an answer being written with numbered source citations, and a panel listing the source documents behind it.
  • Eligibility requirements, award criteria and scoring separated out, with weighting and go/no-go analysis.
  • Public and private RFx, including customer and security questionnaires.
  • Tender questions organized for your team, with owners, required-document checks and deadlines in a calendar.
  • Users edit when needed and approve before the response leaves BiddingBase.
  • Drafted answers always refer you to their sources. Missing evidence comes back as a clarifying question, not an invented answer.
  • Export to DOCX, PDF or Excel. Supported formats: DOCX, PDF and XLSX. You submit through your own channel.

Company Knowledge Base

Roadmap

Keep the material your team needs in one place. Ask questions in plain language and reuse supported answers in bids and questionnaires, with the document behind each answer available to check.

Illustration of a company knowledge base: a tilted dashboard with a sidebar of material categories, an upload area, a grid of nine document cards each checked off, and two floating cards for searching and drafting answers.
  • Past bids, references, certificates, policies and price lists, uploaded directly or connected from a source such as Confluence.
  • Plain-language answers grounded in your company’s material, with source documents shown.
  • Reusable evidence for tender drafts, customer questions and security questionnaires.
  • An internal resource for your own employees. Nothing in it is exposed to your customers.
How it is sold

Our core principles

No matter which functionality you use, these four hold:

Unlimited users

Bid team, subject experts, management. Everyone who touches a bid can work in the same place.

Billing follows usage

A fixed monthly fee based on usage. When needed limits can be increased.

EU and EEA only

The service and your material stay inside the EU or EEA. GDPR and the EU AI Act are considered throughout development.

Your data stays yours

Never used to train models, never resold. Each customer environment is separated from every other.

Early access

Want to hear more?

If you're interested in learning more about the solution, want to see it live or try it for yourself, book a demo below.